Key things about work planning
November 11, 2019

Productivity

Must-have Things to Know About Work Planning

By Olga Matuts-33 Views-No Comment

Rare professionals can successfully work without planning. No planning brings in chaos and spontaneity in daily tasks and thus makes it difficult to progress.

Let’s take a look at the key questions regarding work plans: 

  • Why is a work plan so important?
  • What are the types of work planning?
  • How can they help you in particular?
  • How to create a working plan right for you?

Why is a work plan so important?

A working plan is crucial in every situation regardless of your position and job.  You can plan your day, week, or month.

An exact to-do list helps specialists see all the details of the process with its tasks and deadlines and, as a result, avoid overload.

What good is work planning?

  • Work planning increases the productivity and efficiency of each employee.
  • Сlear statement of objectives helps to achieve personal and business goals.
  • You can use special work timers. This way, you don’t miss deadlines.
  • Your stress level goes down if you know exactly what you need to do next.

Work planning brings order into your life and thus allows you to succeed in whatever occupation you choose — IT, marketing, logistics, retail, etc.

What are the types of work planning?

If you want to create a clear system of tasks and properties, control and distribute them, you need more than a piece of paper and a pencil. There are different types of work planning, each suitable in a particular case. 

Let’s take a look at the three most popular of them.

1. Strategic planning

This type of work planning involves the implementation of particular actions and the achievement of the main goals.

Strategic planning is a good choice for long-term tasks as it implies:

  • future orientation — plans do not affect the current progress of the project;
  • a general vision of a project without details (such as timeframes and resources);
  • no visibility of future results based on previous reports.

2. Tactical planning 

The most popular kind of work planning in a commercial environment, tactical planning is based on current results and some future assumptions as in a chess match. Tactical planning is also about the prioritization of tasks, which makes planning more logical and well-timed.

3. Short-term planning (operative planning)

This kind of planning assumes a clear statement of tasks on accurate time periods (a day, a week, or a month). Short-term planning is the most flexible type as it allows accommodating the changes in the terms or goals of the project. Dynamic projects that require a quick reaction to the shifts in resources and timeframes are most successful with this kind of planning.

How to create a working plan?

Take a look at some tips below to make your work planning efficient and successful.

  1. Define the goals of your work. No matter what the project is, a global implementation or a small product, the working plan makes your work better organized. Set minor tasks that will help to achieve your goals. For example, if your main goal is to finish the layout of the website, you can choose to flash a banner on the website as a task. 
  2. Remember about priorities. It is the key to well-structured work and the reflection of your main goal.
  3. Check your schedule. Every task should be defined in time and fit into your personal schedule.
  4. Stay on top of new practices. You can always find different interesting product metrics, task management software, and etc. for every area of business, especially in IT. 

As you can see, work planning is useful and important for every professional. Take the time to plan your activities and you will be rewarded with great results.